Setup For a Class

Setting up a class at Heritage can be intimidating.  We’ve all been there…when the technology doesn’t work, or it’s so complicated that it makes our lives harder.

Setting up to teach a class at Heritage is relatively easy using this simple three-step process.  Turn equipment on, share content, join a video call.

  1. Turn equipment on
  2. Share content
  3. Join a video call

Turn the Equipment On

Use the touchscreen in each room to turn on the equipment.  The computer will likely already by on.  If not, simply press the power button on the front to turn it on.  It will login automatically.

  • In the new Seminary building, there are ON and OFF buttons for this.  The ON button turns on the TVs, microphones, and camera(s) automatically.
  • In the Academic building simply turn the camera on, un-mute the microphones, and turn on the TVs (using their remotes) individually.
Academic Building Classroom Touchscreen
Seminary Building Classroom Touchscreen

Share Content

There are two main ways to share content.  Casting wirelessly from your device, or putting content directly onto the room computer.

  • You can share content from a laptop or tablet to the room computer from Apple devices using AirPlay (MacOS, iOS) or Windows devices (Cast).  We use a technology called AirServer, which runs on the room computer to facilitate this.  Follow the instructions on How to Use AirServer for your specific device to get connected.  Remember to make sure you’re on the Heritage Staff wireless network.  Email support@heritagecs.edu to request access to this network.
  • Of course you can also copy content to the room computer and run it directly.  There is a presentation remote provided in each room to advance slides.

All rooms have some form of front display (mostly TVs as of 2025) and a rear display (for displaying students joining via a video call).

Classroom 109 AirServer Window. Double-click the middle of the window to go full-screen.

Join A Video Call

The vast majority of classes at Heritage have some students joining via a via call.  The video call for most classes is handled through Microsoft Teams.

  • Open the Calendar tab in Teams, and look for the meeting that represents your class (i.e. “Greek Elements I”.  Click the meeting and then click Join.
  • To share your content into the video call, use the Share button to the left of the Leave button.  Click Share and then choose a screen to share (typically the same screen that you content is displayed on).  This will enable both the room and students on the video call to see your content.

The classroom systems are standard across all rooms.  For a detailed list of equipment, see the Classroom Equipment article.

Microsoft Teams Calendar tab view.

Video Tutorial (2021)

The quick tutorial video below shows the process of getting set up in a classroom. All classrooms are similar. However, please note this was recorded in 2021 before the new seminary building was completed in 2025.

Hub Location Connected Classroom Equipment

Heritage Hubs is an exciting new course delivery method that allows students to receive a world-class theological education from Heritage professors, engage with on-campus students in real-time, and stay close to students from their home town.

A Heritage Hub location is the place where students will attend classes and hang out with other students from their area. To accomplish this, the following guidance is provided. These technologies will foster interactivity between professors and students regardless of location.

A Heritage Hub location will provide a room with the following technical requirements.

Classes of all sizes

  • Computer: Desktop or Laptop running Windows or MacOS.
  • Large-format TV (43-inch or larger) with HDMI connection to the computer.
  • In-room speakers connected to the computer (or use the Large-format TV speakers).
  • Microsoft Teams installed on the computer.
  • Wireless or wired Internet access.

Classes with up to five (5) students

  • 1080p webcam with a built-in microphone and USB connection to the computer.
  • Tripod to support the webcam (optional).

Classes with up to ten (10) students

  • Meeting Owl 3 OR Meeting Owl Bar

Classes with up to fifteen (15) students

  • Meeting Owl 3, OR Meeting Owl Bar
  • Meeting Owl Expansion Mic

Classes with up to twenty (20) students.

  • Meeting Owl 4 x2
  • Meeting Owl Expansion Mic

How to Use AirServer (connect to a wireless display)

AirServer allows us to connect our laptops, tablets, and phones to display content on the large room displays in the classrooms, meeting rooms, and auditoriums. It replicates the functionality of Apple AirPlay, Miracast for Windows, and Google Chromecast

AirServer runs as a window on the target computer (classroom, meeting room, etc.). Connecting a personal device (laptop, table, phone) to AirServer allows us to share content from that device on the large displays in the room while maintaining control of a presentation, and see our notes, from our personal device. It also allow us a centralized place to share content to both an in-room audience and a connected classroom audience (i.e. a video call) at the same time.

Pro Tip: Double-click the middle of the AirServer window to make it full screen.

How to Connect

Make sure to connect to the Heritage Staff wireless network.  Email support@heritagecs.edu to request access to this network.  The, to find a list of available rooms, follow the instructions for your devices or OS.

Windows 10

  • Press Windows + K OR click Start -> Settings -> System -> Display.  Click the link that says Connect to a Wireless Display.  You can also get to Display settings by right-clicking an empty area of the desktop and choosing Display Properties.
  • Select the room.
  • Your device will appear in a window on the room computer.

Windows 11

  • Press Windows + K (OR you can also search for “cast” in the Windows Search bar, then select Connect to a Wireless display).
  • Select the room.
  • Your device will appear in a window on the room computer.

MacOS

  • Click the Settings button in the menu bar.
  • Click Screen Mirroring.
  • Select the room.
  • Your device will appear in a window on the room computer.

Apple Support Article: https://support.apple.com/en-ca/guide/mac-help/mchld7e543a0/mac

iOS

  • Open the Control Center (swipe-in from top-right OR swipe up from the bottom).
  • Touch the Screen Mirroring icon.
  • Select the room.
  • Your device will appear in a window on the room computer.

Some iOS apps allow you to mirror directly from the app.

Apple Support Article: https://support.apple.com/en-ca/102661

AirServer Availability

AirServer is available on the computers in the following rooms:

Academic Building

  • Classroom 101
  • Classroom 102
  • Classroom 201
  • Classroom 202
  • Classroom 203
  • Classroom 204
  • Admin Meeting Room

Heritage Community Centre (HCC)

  • Chapel

Theological Seminary Building

  • Classroom 109
  • Classroom 125
  • Classroom 210
  • Classroom 213
  • Meeting Room 220
  • Meeting Room 245

Classroom Equipment

All Heritage classrooms are outfitted with a similar set of equipment that includes presentation and video conferencing technologies.  Below is a list of the equipment available.

Standard Equipment & Furniture

These pieces of equipment are available in every classroom on the Heritage campus.

  • Podium – a podium to rest lecture notes or a laptop or tablet on.
  • Computer – running the latest version of Windows 10 or 11.  Standard software includes…
    • Microsoft Teams
    • Microsoft Office
    • Zoom
    • VLC Media Player – video, audio, and DVD playback
  • Large Display(s) – front and rear displays for showing content and video callers.
  • AirServer – for sharing content.
  • Camera
  • Microphones
  • Speakers
  • Credenza – a cabinet with the room equipment.

AirServer

You can share content from a laptop, tablet, or smartphone to the room computer from Apple devices using AirPlay (MacOS, iOS) or Windows devices (Cast). We use a technology called AirServer, which runs on the room computer to facilitate this.

See How To Use AirServer for a detailed overview of how to use this technology.

Microsoft Teams

All rooms computers are configured to run Microsoft Teams by default for video conferencing purposes. Check the Calendar tab to find the video meeting for your class. You can join the video call from the Calendar.

A Recording Studio in Your Pocket

There are almost unlimited options for recording video material in a professional way these days.  This article discusses some best practices for setup, getting a good picture, capturing good audio, and goes through a few recording hardware and software combos.  At the end, I’ll show you how to publish that material on myHeritage (Populi).

Setup

The good news is, that you can get a quality recording with almost any modern computer hardware.  You can record with something as simple as a smartphone, or something as elaborate as a camcorder or DSLR camera.  However, the most important element of your video is lighting.

When recording, make sure your face is front lit, rather than back lit.  Try to angle yourself in the room so that the brightest lights or windows are in front of your face, and not directly behind you.  If possible, angle the primary light source (called a key light) so it is just slightly off-axis to one side – no more than 45 degrees.  You can accomplish this by using natural light sources like a nearby window, or light fixtures that already exist in your room.  You can also opt to purchase a small light kit with a stand for greater control.  This will ensure that your face is well lit and easy to see, and the off-axis angle will help provide some controlled shadows and depth for a more natural look.

Regardless of what hardware you have, do your best to mount the camera so it is just above eye level.  Frame yourself in the middle of the frame with your eyes about one-third from the top edge of the frame.  This will provide the most natural composition.

If you are using a smartphone or tablet, using some kind of clip or stand can help you angle the camera in the right way.  Feel free to get creative with how you ‘mount’ the camera (or smartphone).  No one will see your setup anyway, and spending a bit of time to get the camera in the right spot can really pay off.

If you are using a laptop with a webcam, try propping the laptop up on a stack of books to get the camera higher.  A music stand can be very helpful if you have one available.

Record in a quiet room.  This probably goes without saying, but I’m going to say it anyway.  Audio is as important, if not more important, than the quality of your video.  People will suffer through bad video if the audio quality is good.  But if the audio quality is bad, it makes folks want to turn it off.  So, record in a quiet room that contains some furniture.  Recording in a room with many hard surfaces can make speech less intelligible and therefore harder to listen to.  The build-in microphones in modern laptops and smartphones can produce good audio results, but only in a quiet room.  So, record in a quiet room such as an office with a bookshelf full of books, or a bedroom with a carpet and a bed.

Always do a test recording or two (or five) and listen back to see how they sound before you commit to an entire lecture.  A set of headphones, or even earbuds, can be extremely helpful in hearing how the recording sounds.

To sum up…

  • Put the primary light source (key light) in the room, in front of you, and not behind you.
  • Mount the camera so it’s just above your eyeline (ever so slightly).
  • Record in a quiet room.
  • Do some test recordings before you commit to a whole lecture.

Record

There are so many hardware options for recording nowadays.  Laptops, smartphones, tablets, pocket recorders, field recorders, USB/thunderbolt interfaces, and more.  The list goes on and on.  The hardware commonly available today would have cost multiple thousands of dollars twenty years ago.  Essentially, we all have access to a modern, high-quality portable recording studio.

Camera App on iOS and iPadOS

The Camera app in iOS and iPadOS is the easiest option that produces the highest quality results.  The app gets consistently good results by recording the built-in cameras (front or rear) on an Apple iPhone, iPod Touch, or iPad.

  • Setup your lighting and camera rigging/stand/pop-socket.
  • Open the Camera app and frame yourself as described above.
  • Choose video mode and hit record.
  • Remember to test audio.

Once you’re done recording, copy the file off of your iOS device.  There are a couple ways to do this.

  • Copy the file directly to your computer by plugging it in over USB.
  • Upload the file to cloud-based storage such as iCloud, Microsoft OneDrive, or Google Drive.  Then download the file to your computer.

Alternatively, you can upload the file directly from your smartphone to myHeritage.  See below in the section called Publish.

Other Options on iOS

iMovie

You can also use iMovie to capture quality recording from the build-in cameras.  iMovie gives you more control over the recording settings but is harder to use.

Filmic Pro

This is an iOS (and Android) app built by a third-party that gives the film maker complete control over your recordings.  You can tweak the resolution, framerate, bitrate, audio, and other settings.  It comes at a cost, but is worth it if you need that level of control.

MacOS and the Webcam

If you own a MacBook or an iMac, you are blessed with a device that has all the hardware built-in to get decent quality recordings.  Below are a few apps that can help you capture the magic.

iMovie

This guide isn’t meant to be a full-blown tutorial on how to use iMovie, but if you have access to iMovie, it’s an easy way to get started recording and get professional results quickly with a

  • In iMovie, open File -> Import Media…
  • In the left column select FaceTime HD Camera, your webcam will be displayed.
  • Press the Record button in the middle and record your clip.  Press it again to stop.
  • Click Close.
  • In the My Media view, your new clip will appear.
  • Import it into a timeline (below), do any necessary trimming or adding other clips, or titles.
  • Choose the Share button in the top-right of iMovie to export your video to a file.

QuickTime

MacOS comes pre-installed with QuickTime.  You can use QuickTime to capture your webcam and built-in microphone.  To capture a movie in QuickTime, try this.

  • Find and launch the QuickTime Player app.
  • Open File -> New Movie Recording.
  • Click the red record button.
  • Save and upload your movie file to myHeritage.

Publish

At Heritage, we use myHeritage (Populi) to publish our course content.  For your course, this can be done from the Lessons tab.

Upload them from your computer

  • Click the Add a Lesson button or open an existing lesson.
  • Click the Design tab to open the design view.
  • Choose to Add a Section and click File.
  • Drag and drop the file from your computer into the area that says Drag & Drop.
  • Once the video file is uploaded, click Save.  If this is a video file, the size is likely huge, so be patient.
  • There are other options in this view like marking a file as required.
  • When you save the file, Populi kicks off an encoding process (much like YouTube’s encoding) to get it ready for multiple device types.

Upload them directly from your phone or tablet

If you’ve recorded your file on a smartphone or tablet, you can upload them directly to myHeritage.

  • Open myHeritage is a browser (Safari, Firefox, Chrome, etc.) and login with your myHeritage account.
  • Navigate to your course and open the Lessons tab.
  • Touch the Add a Lesson button or open an existing lesson.
  • Touch the Design tab to open the design view.
  • Choose to Add a Section and click File.
  • Touch on the area that says Drag & Drop a File or Click to Choose.  This will open the file explorer on your platform.
  • For example, on iOS choose Photo Library.  Find the video you took (or edited) and touch Done.
  • Once the video file is uploaded, click Save

Populi has published a more detailed article on this topic called How to embed audio, video, and other kinds of files in a lesson.  Feel free to check it out for more info.

Setup a video call in Microsoft Teams

You can setup a video call in Microsoft Teams in a number of ways. The methods shown in the video and in the guide below will help you generate a Teams Meeting link to share with co-workers, students, or guests.

Using the Outlook App

  1. Using Outlook.  Open the Calendar and click the big New Teams Meeting button at the top in the Ribbon.  This will generate a Teams Meeting link.
  2. Give it a title, choose additional required or optional attendees and click Send.  If you’re adding other folks from Heritage, you can of course add them to the meeting.  When you click Send, they will receive a calendar invite, and the meeting will appear in their calendar and your calendar.  The meeting will also appear in the Teams app under Calendar.
  3. If you want to share the meeting link with students, simply right-click on the ‘Join Microsoft Teams Meeting’ link and choose Copy hyperlink.  Then paste that into an email to send it to your students or paste it on myHeritage in the Links section of your course under the Syllabus tab.

Using the Teams App

Meet Now

  1. In the Microsoft Teams app, open the Calendar tab (which is located on the left under the Chat tab and the Teams tab).  Click the Meet now button at the top.
  2. Give the meeting a title and click the Join now button.
  3. Open the Participants view by clicking the Show Participants button in the control bar (just to the left of the Hang up button).
  4. In participants view copy the meeting link by clicking on the Copy join info button in the top-right.  It looks like two elongated rings hooked together.
  5. Then paste that into an email to send it to your students or paste it on myHeritage in the Links section of your course under the Syllabus tab.

New Meeting

  1. Inside of Teams choose the Calendar tab and click the + New meeting button at the top.
  2. Give your meeting a title and add any required attendees.  In order to generate a meeting link, you must add at least one other person from Heritage to the meeting.
  3. Click Save.
  4. After the meeting has saved, go back into the meeting and note that the Teams Meeting link has been generated.  Copy and paste the Join Microsoft Teams Meeting link and send it to your students or post it on myHeritage.

Connecting to a Zoom Classroom

Heritage College and Seminary has introduced a new method of lesson delivery through our connected classrooms.  As of Winter 2020, we are using Zoom as the connected classroom software platform.  With Zoom, remote students can connect in via a computer with a webcam, laptop, tablet, or smartphone. Virtually any device that has internet access can be used to connect in.

Quick Start

The easiest way to connect to a classroom is to click the meeting link. They look like this.

https://zoom.us/j/116952355

The meeting link is provided on the course page in myHeritage.  Look in the Links section.  Click on the link and follow the on-screen instructions. Your computer, smartphone, or tablet will attempt to download the Zoom App, install it and connect to the meeting.

For Assistants

The connected classroom system uses a number of hardware components (camera, microphones, touchscreen controller) and software (Zoom, Teams, Fuze, etc.).  A few minutes before each class please ensure that the hardware is turned on and working properly, and then connect it to the software conferencing platform on the in-room computer.

During the class, please monitor the remote students to ensure they can see and hear, and to note any problem they may experience.

How to Upload a Video File

From time to time, students will be asked to upload a large file such as a video clip or audio recording.  To upload a video file for your course…

  • Visit the course page in myHeritage and look on the right-hand side of the page for the Links section.
  • In the links section click on the link that says Upload Videos Files.
  • A new page or tab will open showing a Microsoft Office 365 OneDrive folder.  The folder will either be owned by your professor, or the IT Manager of Heritage College and Seminary.
  • Drag and drop your video file into the browser window to initiate the upload.
  • Note that video files tend to be rather large and the upload will take some time.  This is expected.

If you have any questions or need further assistance, please send an email to support@heritagecs.edu or bring it up with your professor.

Connecting to a Fuze Classroom

Heritage College and Seminary has introduced a new method of lesson delivery through our connected classrooms and the use of Fuze for Rooms. Fuze is an industry leading web conferencing solution similar to products from WebEx, Adobe, and Microsoft (Skype for Business). The HD video and audio quality, in addition to its ease of use, made Fuze the appropriate choice for Heritage.

With Fuze, remote students and classrooms can connect in via a conventional computer with a webcam, laptop, tablet, or smartphone.  Virtually any device that has internet access can be used to connect in.

As of this writing, we have one connected classroom, with a second on the way. We have begun streaming live classes and connecting remote students and reception has been overwhelmingly positive. To get connected to a classroom, the process is as easy as clicking on a link, adding your name and clicking Join!

Quick Start

The easiest way to connect to a meeting is to click the meeting link. They look like this.

https://fuze.me/35914311

The meeting link would have been provided via email, or would be noted in the Links section of the course in myHeritage. So, go ahead and click on the link and follow the on-screen instructions. Your computer, smartphone, or tablet will attempt to download the Fuze App, install it and connect to the meeting.

For detailed instructions on the many permutations of connecting to a Fuze meeting, have a look below. Also, if you do not wish to download and install the app, there is an option to ‘join via browser’.

More Details

To connect to a meeting, you will need the Fuze client app, which can be downloaded from here.  You will also need

  • a meeting id,
  • a meeting invite email that contains a link, or
  • a copy of the meeting link from myHeritage.

There are multiple ways to connect to a class.

  • Via your computer/laptop with a webcam.
  • Via mobile phone.
  • Old-school dial-in via a toll free number.

Training the Remote to the Receiver

Sometimes, the classroom presentation remote controls stop working.  This is usually the result of a broken communication between the remote and the receiver.

To train a new remote, or re-train an existing remote, into the receiver:

  1. Press and release the program button on the receiver (the LED lights solid).
  2. Press the advance button (the largest button) on the remote three times. On the third press, the LED will
    turn off, indicating the remote has been successfully trained.
  3. Done.

Please be advised that it is also easy to delete all remotes from the receiver.

  1. Press and hold the program button. The LED will light for 3 seconds then go out.
  2. Release the program button.

This information was taken directly from the Power Presenter manual.