Category: Uncategorised

How to Use AirServer (connect to a wireless display)

AirServer allows us to connect our phones, tablets, and laptops and display content on the large room displays in the classrooms, meeting rooms, and auditoriums.

It replicates the functionality of Apple AirPlay, Miracast for Windows, and Google Chromecast. 

How to Connect

Make sure to connect to the Heritage Staff wireless network.  Email support@heritagecs.edu to request access to this network.  The, to find a list of available rooms, follow the instructions for your devices or OS.

Windows 10

  • Press Windows + K OR click Start -> Settings -> System -> Display.  Click the link that says Connect to a Wireless Display.  You can also get to Display settings by right-clicking an empty area of the desktop and choosing Display Properties.
  • Select the room.
  • Your device will appear in a window on the room computer.

Windows 11

  • Press Windows + K OR you can also search for cast in the Windows Search bar, then select Connect to a Wireless display.
  • Select the room.
  • Your device will appear in a window on the room computer.

MacOS

  • Click the Settings button in the menu bar.
  • Click Screen Mirroring.
  • Select the room.
  • Your device will appear in a window on the room computer.

Apple Support Article: https://support.apple.com/en-ca/guide/mac-help/mchld7e543a0/mac

iOS

  • Open the Control Center (swipe-in from top-right OR swipe up from the bottom).
  • Touch the Screen Mirroring icon.
  • Select the room.
  • Your device will appear in a window on the room computer.

Some iOS apps allow you to mirror directly from the app.

Apple Support Article: https://support.apple.com/en-ca/102661

AirServer Availability

AirServer is available on the computers in the following rooms:

  • Classroom 101
  • Classroom 102
  • Classroom 201
  • Classroom 202
  • Classroom 203
  • Classroom 204
  • Chapel
  • Admin Meeting Room

MyHeritage Part 4: Taking Attendance

Heritage requires all professors to take weekly attendance for their classes. In the past, this was done by filling out weekly attendance sheets and submitting them to the office. Now, attendance will be taken through myHeritage, enabling students to keep careful track of their own attendance, and making the information instantly available to all who require it. Heritage is required by law to keep accurate and up-to-date attendance records so that we can provide OSAP funding, so we appreciate your diligence in this matter.

Click on the “Attendance” tab. A calendar like this one will open up.

You will notice that your class times are all listed. When you click on the class for that day, you will get an attendance list for your class roster.

Note that this picture reflects an older version of myHeritage. The new version is substantially similar, but there is no “All Excused” category, and there is a section where you can take notes about a student’s attendance, such as if he or she has arrived late, left early, or is online (for normally on-campus students) or on campus (for normally online students).

MyHeritage automatically sets attendance to “Present”. If your whole class was present, click “Save Attendance”, and you’re done. Otherwise, find those students who were not present and select “Absent”.  Be sure to take attendance for both Section 1 and 23 students by toggling the section drop-down menu in the upper right corner of the page.

If you have a student who is normally in class, but was present online instead (or vice versa) you can mark that student as present and make note of the online status in the notes box beside the student’s name. Please note that although there is a category for Tardy, Heritage does not collect that information. Students must be marked as either present or absent. If students are substantially late, or if they are present for only part of the class, you can make note of that in the “notes” section of the attendance page.

When you have saved attendance for that class, you will notice on the calendar that the class changes colour. You can see at a glance which classes you have taken attendance for.

Attendance records for each student are instantly updated, and students can quickly check their attendance records for each class. In addition, frequent or repeated absences will be quickly flagged and faculty advisors will be notified for early intervention.

Next: Part 5: Setting Up Assignments and Gradebook

Re-configure the Heritage VPN Connection

Changes have been made to the Heritage VPN server to improve the security and encryption of the connection.  Please follow the steps below to configure the Heritage VPN to use the L2TP/IPsec protocol and to update the pre-shared key.

If you just want to start from scratch to re-create the connection, simply delete the existing one and then follow the steps in the article Connecting to the Heritage VPN.

Windows 10

  • Open Start -> Settings
  • Choose Network & Internet
  • Choose Change adapter options under Advanced Network Settings
  • Right-click on Heritage VPN and choose Properties
  • In the Security tab change the Type of VPN to
Layer 2 Tunneling Protocol with IPSec (L2TP/IPsec)
  • Click Advanced settings
  • In the Use preshared key for authentication field enter:
Enter the pre-shared key (sent by an IT Admin)

Bonus

As an additional security measure, update these settings to match the following:

Data encryption: Maximum strength encryption
Use Extensible Authentication Protocol (EAP): Microsoft: Secured password (EAP-MSCHAP v2)
  • Click OK
  • Click OK
  • At this point you should be able to use the VPN like normal (by pressing Connect from the Internet Access icon in the lower right – near the clock).

MacOS

  • Open System Preferences
  • Choose Network
  • Choose Heritage VPN
  • Click Authentication Settings…
  • In the Shared Secret field enter:
Enter the pre-shared key (sent by an IT Admin)
  • Click OK
  • Click Apply
  • At this point you should be able to use the VPN like normal (by pressing Connect).

How to book a vehicle

Heritage-owned vehicles can be booked through Outlook. The process is similar to booking a meeting room.

  • Create a New Meeting in Outlook.
  • In the Required (or Optional) field, type the name of the vehicle. Note: for equipment, like vehicles, we use the Required or Optional fields rather than the Location field (we would use the Location field if we were booking a meeting room).
  • Choose your start and end dates and times.
  • You can optionally use the Scheduling Assistant view to check the availability of the vehicle or to see who has it booked.
  • When you are happy with the booking details, and after you have included the vehicle as a Required or Optional attendee for the New Meeting, click Send.
  • You will receive a response from the system indicating the status of your booking. If the vehicle is available during the date/time selected the booking will be accepted.

Frame your webcam like a pro

Here are some general guidelines for framing a single subject while using a webcam. These guidelines work for most talking head shots as well.

  • Height of the camera or laptop or webcam should be at eye level. If it’s too low, the shot will come from below and people will see up your nose.
  • Your eye should be at or slightly above the top third of the frame.
  • The strongest light source in the room, such as a lamp, or an open window) should be in front of you.
  • There should be a tiny amount of space between the top of your head and the top of the frame.

Attend a Teams Live Event

We use the Teams Live Event broadcasting platform to host the online audience for many of our premiere events throughout the year such as the Heritage Preaching Lectures (HPL) or Ministry Leadership Day (MLD). If you’ve received an Attendee Link (likely sent to you over email) to one of these events, use the images below to get a sense of what to expect when you click the Attendee Link.

Step 1: Click the Attendee Link

When you click the Attendee Link in the email from Heritage you may see the following screen. It is possible, if you already have the Teams app installed, that this screen may be skipped automatically. In that case, you’re probably already on to step 2.

Options on this screen include:

  • Download and install the Teams app
  • Watch the event on the web instead
  • Launch the Teams app (if you have it installed already and it didn’t launch automatically)

Step 2: Join the Event

The first screen you will see is the Join screen. It will look similar to the image below. You will have the option to Join anonymously or to Sign in. You can join the event directly from a browser (Such as Firefox, Edge, Safari, or Chrome) or by downloading the Microsoft Teams app.

If you have a Microsoft Teams account, feel free to sign in. Otherwise, just click Join anonymously to access the event.

Step 3: Enjoy the Event

After you’ve joined the event, the event screen will appear. Once we start broadcasting from our event location, the screen will change to show our broadcast feed. If you join before we’ve started broadcasting you’ll be greeted by a friendly message.

Feel free to use the Ask a question button to submit a question. Many of events feature a question and answer (Q&A) period where we will answer as many questions as possible.

Accounts and IDs in use at Heritage

Heritage uses a number of different Accounts and IDs to identify you when accessing digital resources. Below is a list of the accounts and IDs in use at Heritage.

Heritage ID

This account is used by our staff and faculty. It allows individuals access to their Heritage email through Outlook on the Web, Microsoft 365 tools such as Teams and OneDrive, ADP Workforce Now, and more. Your Heritage ID and your Heritage email account are the same account.

myHeritage Account

This is an account in use by all members of the Heritage community. This includes students, faculty, staff, and alumni. myHeritage (Populi) is our college management system. It helps us keep track of our student records, facilitate classes and publish class content, among many other things.

Student ID

The Student ID is given to you when you become at student at Heritage. It is a unique number that is tied to your student record. It is assigned automatically by the myHeritage database when your student record is first created. Your student ID is easy to identify. It is the number directly underneath your name on the My Profile page in myHeritage. This number is also printed on your student card.

Person ID

The Person ID is a unique number that is automatically assigned to each individual represented in the myHeritage database. In the coming years, we will start using this ID across multiple systems to provide digital resources such as library resources. The Person ID is also easy to find. Simply navigate to the My Profile page in myHeritage. Then, in the address bar of your browser look for the eight (8) digit number (see image). That is your Person ID. This number may also be printed on your student card.

Publishing Course Content on myHeritage

At Heritage, we use myHeritage (Populi) to publish our course content.  For your course, this can be done from the Lessons tab.

This article represents a summary of how to upload multimedia (video or audio) to your course. Populi has published a more detailed article on this topic called How to embed audio, video, and other kinds of files in a lesson.  Feel free to check it out for more info.

Upload them from your computer

  • Click the Add a Lesson button or open an existing lesson.
  • Click the Design tab to open the design view.
  • Choose to Add a Section and click File.
  • Drag and drop the file from your computer into the area that says Drag & Drop.
  • Once the video file is uploaded, click Save.  If this is a video file, the size is likely huge, so be patient.
  • There are other options in this view like marking a file as required.
  • When you save the file, Populi kicks off an encoding process (much like YouTube’s encoding) to get it ready for multiple device types.

Upload them directly from your phone or tablet

If you’ve recorded your file on a smartphone or tablet, you can upload them directly to myHeritage.

  • Open myHeritage is a browser (Safari, Firefox, Chrome, etc.) and login with your myHeritage account.
  • Navigate to your course and open the Lessons tab.
  • Touch the Add a Lesson button or open an existing lesson.
  • Touch the Design tab to open the design view.
  • Choose to Add a Section and click File.
  • Touch on the area that says Drag & Drop a File or Click to Choose.  This will open the file explorer on your platform.
  • For example, on iOS choose Photo Library.  Find the video you took (or edited) and touch Done.
  • Once the video file is uploaded, click Save.